Partner process
From your referral link to a paid commission, in eight stages
Every application has three seats at the table: the student, your team, and ours. Here is who does what at each stage, and what each of you sees on screen.
The student
A phone, a WhatsApp number, and a personal portal link. No account, no password.
Your team
A dashboard with your students, documents, messages, commissions. Owners invite managers and agents.
ParlaStudy
Licensed counselors who run the university side and a CRM where nothing about your student is lost.
- Stage 1 · Submitted
The student arrives
Student sees
Clicks your referral link and browses 10,000+ programmes, or hands you their details in your office.
Your team does
Share the link anywhere: WhatsApp, your website, a fair. Or submit the student yourself in the dashboard in under a minute, with budget and intake if you know them.
ParlaStudy does
The enquiry is credited to you automatically, with a timestamped consent record. It appears on your dashboard and on our board at the same second.
You receive an email; our counselor sees it in “My Day”.
- Stage 2 · In contact → Qualified
First conversation
Student sees
Hears back the same working day on WhatsApp or email, in English, Arabic or Urdu, with a fee sheet and honest answers on recognition and cost.
Your team does
Referral: sit back, the timeline shows every touch. Co-managed and white-label: you lead the conversation and message our counselors inside the student page.
ParlaStudy does
A named counselor takes the file, checks eligibility against the programme’s requirements, and writes a profile: budget, intake, funding, worries. Nothing is guessed twice.
Stage changes email you when you switch that on.
- Stage 3 · Documents
The checklist
Student sees
Gets a personal portal link: a checklist of what is needed, upload from the phone, and the verdict on each file. White-label students see your brand, not ours.
Your team does
Upload on the student’s behalf from the dashboard. A rejected file comes back with the reason, so nobody chases a blurry scan twice.
ParlaStudy does
We review every document, approve or send it back with a note, and build the application pack the university expects.
Each review decision is emailed to you.
- Stage 4 · Applied
Submitted to the university
Student sees
Sees “Applied” in the portal and knows the typical waiting time for that university.
Your team does
Nothing to do. Ask a question in the student page whenever you like.
ParlaStudy does
We file with the university’s international office, follow up, and answer their queries.
Stage change.
- Stage 5 · Offer
The offer letter
Student sees
Receives the offer and the deposit deadline through you or through us, depending on the model.
Your team does
Confirm acceptance with the family. The offer letter and any invoice live in the student’s documents.
ParlaStudy does
We check the conditions, chase the university for the official letter, and prepare the visa file.
Offer emails are sent to your whole team.
- Stage 6 · Visa
Visa authorisation
Student sees
Uploads the signed admission letter; gets the authorisation code and the embassy steps in plain language.
Your team does
Keep the passport valid and the student calm. Everything else is on the timeline.
ParlaStudy does
We request the ministry authorisation code, track it, and brief the student on the embassy appointment and arrival.
Visa stage emails.
- Stage 7 · Enrolled
Enrollment confirmed
Student sees
Arrives, registers, and gets a dormitory. The portal shows “Enrolled”.
Your team does
The student is counted in your enrolled total. Your enrolled-student list is your proof of work.
ParlaStudy does
We record the enrollment: programme, intake, first-year tuition. That record is what creates your commission.
Enrollment email.
- Stage 8 · Commission
Commission and payout
Student sees
Nothing changes for the student.
Your team does
A pending commission appears in your ledger the moment enrollment is recorded. Approved, then paid, with a transfer reference. Balance always visible.
ParlaStudy does
An admin approves it against the agreement (fixed amount, or a percentage of first-year tuition), then pays within the agreed terms.
Commission status emails.
The same process, three ways to sit at the table
Pick the model that matches how close you stay to your students. Everything above stays the same; what changes is who talks to the student and whose name they see.
| Model | Who owns the relationship | Who contacts the student | Portal and emails | Commission |
|---|---|---|---|---|
| Referral | ParlaStudy | We contact the student directly | ParlaStudy branding | Fixed amount per enrollment |
| Co-managed | Shared | Both, you lead | ParlaStudy branding | Percentage of first-year tuition |
| White-label | You | Only through you unless you allow it | Your name, logo, colour, support contacts | Fixed amount per enrollment, per agreement |
Your students stay yours
Tenant isolation is enforced on the server: a partner can never see another partner’s students, and an agent sees only the students they submitted. Changing which partner a student belongs to is an admin-only action with a written reason and an audit trail.
Contact details are guarded
Inside ParlaStudy, counselors see contact details only for their own students. White-label partners decide whether we may contact their students at all.
Consent is recorded
Every student you submit carries a consent record: what they agreed to, when, and under which version of the privacy notice. Students can ask for a full export or erasure at any time.
See it with real screens
A live demo takes twenty minutes. You get a demo account afterwards to try every step yourself.